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Purchasing, inventory and cost control

Built for hospitality cost structures — fresh produce, F&B consumables, linens, engineering parts — with mobile receiving, supplier bidding and approval workflows.

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The problem

Why a new system, and why now

Hotel purchasing is fragmented: F&B buys its own produce, engineering buys its own parts, linens go through a separate vendor. By the time finance sees the consolidated picture, the period is closed and overspends are discovered too late.

What GEMSTAR delivers

A platform that runs the operation end-to-end, with hardware we make ourselves and APIs that integrate with what you already have.

01Purchase requestsDepartment-level requests, pre-approved templates.
02Supplier biddingQuote requests to N suppliers, side-by-side comparison.
03Mobile receivingPhoto verification on delivery, exception flagging.
04Inventory & recipesRecipe-level BOM, auto-deduct from F&B POS.
05Cost controlDepartment budgets, variance reports, alert thresholds.
06AP integrationSend approved POs to finance AP, three-way match.

GS SCM — procurement pricing and supplier workflow

Warehouse operations — stock location, picking and replenishment

Outcomes

What our clients measure

RFIDAsset tagging and tracking

12 document typesSynced to finance systems

B2BOpen procurement platform

Who builds this

200+ people in Shenzhen — not a reseller

We write the software, build the hardware and run our own 7×24 support desk. Three subsidiaries, 13 offices and 20+ service points across China.

GEMSTAR team

GEMSTAR engineering floor

GEMSTAR office

Let's map this to your property

Send us your operation scope. We'll come back with a written scope, indicative pricing and references.

45-minute demo built around your operation
Written scope and pricing within 5 working days
Integration assessment for your existing systems
References from comparable properties

Book a demo